Position Title:	Administrative Assistant I	FLSA Status:	Salary
Reports to:	Athletic Director	Classification:	12 Month
Supervises:	N/A	Term:	261
Compensation Range:		Site:	VGHS

 

POSITION SUMMARY:

 

As a part of Casa Grande Union High School District to provide access and excellence, Casa Grande Union High School District shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, Casa Grande Union High School District is advancing a major expansion program taking fundamental responsibility for the communities we serve. 

The Administrative Assistant I will assist the Athletic Director as assigned in maintaining reliable and accurate data and files for high student achievement.

 

QUALIFICATIONS:

• High School Diploma or GED
• Two years clerical, office, or related experience
• Experience with various Office software such as Word and Excel
• Ability to learn software applications quickly and efficiently
• Effective organizational skills
• Proficiency in record keeping and attention to detail
• Ability to work with staff, teachers, students, and parents at various educational levels
• Ability to travel between school sites within the district
• Proficient communicator with excellent interpersonal skills in dealing with all levels of district staff and with a diverse community
• Ability to work independently 

DUTIES AND RESPONSIBILITIES: 

• Work closely with and maintain open communication with the Assistant Principal assigned to provide reliable and accurate data and files for students in accordance with Federal, State and Local laws and regulations.
• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
• Knowledge of PowerSchool
• Duties will be assigned bases on the Assistant Principal assigned
• Prepare and submit public notification.
• Answers telephone to provide information, take message, or transfer calls.
• Assist with ordering supplies for school.
• Maintain calendar of meetings for the Assistant Principal as assigned
• Perform general clerical duties as requested.
• Exhibits patience, courtesy, and tact when dealing with others.
• Maintains up-to-date knowledge of department concerns and dispenses authorized information.
• Prepares a compilation of information for reports. Types reports, memorandums, and a variety of correspondence. Type’s general communications without supervision.
• Opens, processes, and distributes all incoming department mail.
• Organized, self-starter who prioritizes work and is dependable. 

SUPERVISORY RESPONSIBILITIES: 

• Directly supervises employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include decisions related to selection, performance appraisal, discipline and salary recommendations. 
• Build strong and empowered teams by providing direction, delegation, counsel, mentoring and expertise to individual team leads, while retaining overall responsibility and accountability for results.
• Promote and encourage the development, training and promotion of staff members to assure the perpetuation of a professional and competent workforce. 

(These essential functions are not to be construed as an exhaustive statement of all duties performed. Employees will be required to perform other job-related duties as required.)

 

KNOWLEDGE, SKILLS AND ABILITIES: 

• Positive attitude
• Student Information System experience
• Flexibility
• Word, Excel, and creating reports
• Demonstrates excellent administrative writing and reporting, computation, technology and communication skills.
• Organized, self-starter who prioritizes work and is dependable.
• Ability to follow oral and written instructions with little or no supervision. Written and verbal communication skills.
• Ability to plan, organize and maintain a filing system so that documents are systematically stored and readily available.
• Ability to plan, organize, schedule, carry out projects with superb calendaring skills.
• Ability to maintain confidentiality of sensitive information and communicate appropriately.
• Ability to build good working relationships with colleagues and staff through professional interaction.
• Ability to use personal computers and software to develop spreadsheets and databases and do word processing. Spreadsheet preparation and tracking skills.
• Ability to meet established deadlines.
• Ability to articulate, represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 20lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION: 

VGHS

TRAVEL: 

Occasional travel may be required for site visits, meetings, training and/or conferences. Locations may vary and may require overnight stays. 

This job description is subject to change at any time.

 

Updated: 3/2022